What is IQAC

In pursuance of the notification of the UGC. F.No.20-1/2009(IUC), its Action Plan for performance evaluation, assessment and accreditation and quality up-gradation of institutions of higher education (HEI), the Honourable Vice Chancellor, The Neotia University established the Internal Quality Assurance Cell (IQAC). The IQAC is constituted following the guidelines of the National Assessment and Accreditation Council (NAAC). The primary task of the IQAC is to develop a system for conscious, consistent and catalytic improvement in the overall performance of The Neotia University.
The Neotia University channelize its efforts and measures towards promoting the holistic education and strategic service to the society.

Mechanism & Procedure

IQAC shall evolve mechanisms and procedures for:

• Ensuring timely, efficient and progressive performance of academic, administrative and tasks.
• The relevance and quality of all academic and research programmes.
• Equitable & easy access to and affordability of academic programmes for various sections of society.
• Optimization and integration of modern methods of teaching and learning & upgradation of pedagogy.
• The credibility of evaluation procedures.
• Ensuring the adequacy, maintenance and functioning of the support structure and services.
• Research sharing and networking with other institutions & Industries.

Functions expected of the IQAC are:

• Development and application of quality benchmarks/parameters for various academic and administrative activities of the University.
• Facilitating the creation of a learner-centric environment conducive to quality education.
• Arrangement for feedback response from students, parents and other stakeholders on quality-related institutional processes.
• Organization of inter and intra institutional workshops, seminars on quality related themes.
• Documentation of the various programmes/activities leading to quality improvement.
• Development and maintenance of institutional database through MIS for the purpose of maintaining /enhancing the institutional quality.
• Development of a Quality Culture in the University.
• Preparation of the Annual Quality Assurance Report (AQAR) as per guidelines and parameters of NAAC.

Proposed Outcomes of Activities of IQAC

• NAAC Accreditation
• Grant of Graded Autonomy by UGC
• All type of compliances like UGC, ICAR, PCI, BCI, DGS
• AICTE approval
• Rating by QS – Stars
• Ranking by NIRF
• Ranking by ARIIA
• UGC/MHRD successful reviews
• Annual reports of the institute
• Ranking by media conducted surveys
• Revision of UG/PG regulations
• Student/alumni/faculty/employer/parent feedback

Committee

Internal Quality Assurance Cell (IQAC) (Proposed)

Administrative and Academic Committee

Under IQAC

Minutes of the IQAC Meetings

IQAC Committee meeting (IQAC/2021-22/M1), The Neotia University

Date: December 21, 2021
Time: 3.30 pm
Mode: Online (MS Teams)
(https://teams.microsoft.com/l/meetup-join/19%3ameeting_NGJjZTk5MDUtYTA0OC00NmFlLWIzMzItYjBkZDUwZTM3YTU5%40thread.v2/0?context=%7b%22Tid%22%3a%22131726cc-abd7-4136-8425-bb458174c3c5%22%2c%22Oid%22%3a%22368acec8-3f40-427a-8074-db513c538bf2%22%7d)

Members Present:

• Pradipjyoti Agrawal, Honorable Pro-Chancellor, TNU
• (Dr.) Biswajit Ghosh, Honorable Vice Chancellor, TNU (in Chair)
• (Dr.) Partha Kumar Mukherjee Dean (Officiating), School of Science & Technology, TNU
• (Dr.) Niloy Sarkar, Dean of Academics and Dean, School of Health Sciences, TNU
• (Dr.) Malay Kumar Samanta, Dean, School of Pharmacy, TNU
• (Dr.) Rakesh Kumar Singh, Associate Dean, School of Humanities, Law and Management, TNU
• Rupam Ghosh, Deputy Director, School of Hospitality and Culinary Arts, TNU
• Suhas Mukherjee, Assistant Vice President, Administration, TNU
• Samik Samanta, Assistant Registrar, TNU
• Sunanda Chatterjee, Assistant Registrar-Students Affairs, TNU
• Prosun Tribedi, Convenor, R & D, TNU
• Ankush Ghosh, Associate Professor and Head, Department of Robotics Engineering, TNU
• Pulok Pattanayek, Controller of Examination, TNU
• Anindita Dutta, Assistant Professor and Head, Department of English, TNU
• Captain Diptesh Bhattacharya, Head, Department of Nautical Science, TNU
• Shivani Santosh, Associate Professor and Head, Department of Psychology, TNU
• Supriyo Chatterjee, Head, Academic Unit of Optometry, TNU
• Amit Sarkar, Assistant Professor and Head, Department of Biotechnology, TNU
• Chandranath Chakraborty, Assistant Professor, Department of Hospital Management
• Debajyoti De, Assistant Professor of Physics (Lien)
• Prabir Pramanik, Executive Assistant, TNU
• Manashi Chakraborty, Coordinator, IQAC, TNU (Convenor)

Members Absent:

• (Dr.) Sushil Kothari, Dean, School of Agriculture and Allied Sciences, TNU
• Somen Rai, HOD, Department of Marine Engineering, TNU
• Rajashree Kar, Teaching Associate, Department of Physiotherapy, TNU

Minutes

Agenda – 1: Welcome address by Prof. (Dr.) Biswajit Ghosh, Honorable Vice Chancellor, TNU

The meeting started with the Welcome address by Prof. (Dr.) Biswajit Ghosh, Honorable Vice Chancellor, TNU. The meeting was recorded with the permission of the chair and consent of all the members present.

Agenda – 2: Upcoming UGC Visit to The Neotia University: Presentation by Dr. Manashi Chakraborty, Assistant Professor of Chemistry and Coordinator, IQAC, TNU

Dr. Manashi Chakraborty, Assistant Professor of Chemistry and Coordinator, IQAC, TNU presented an elaborate proposal for the preparation of the upcoming UGC Visit, comprising of the following points:

• Discussion on the expected constitution of the UGC Visit Team
• Purpose and Target of the UGC Visit
• Mission and Vision of TNU towards the UGC visit
• Proposed UGC Visit Committee
• Structure Outline
• Internal Advisory Board
• External Advisory Board
• Proposal of different sub-committees
• Proposed constitution and Mode of operation of the sub-committees
• Discussion on immediate action to be taken

The presentation was followed by a brief discussion by Prof. Partha Mukherjee, Dean (Officiating), School of Science and Technology regarding the Proposed Team structure and their functioning protocol.

Based on the presentation, subsequent discussion and advice of the Honorable Pro-Chancellor, TNU and Honorable Vice Chancellor, TNU the following resolutions were undertaken:

• All preliminary preparation to be completed by 15^th January, 2022.
• The following sub-committees to be prepared:

• All the committee heads were requested to submit a Gap Analysis Report of their respective domain to the UGC Visit Nodal Officer within three days.
• Prosun Tribedi was requested to share his experience of conducing UGC Visit in his former place of employment.

Agenda – 3:  AQAR (2020-2021)

Dr. Manashi Chakraborty, Coordinator, IQAC communicated with the respected members that we shall start the preparation of AQAR (2020-2021) and hence shall require relevant information from the respective units as per the latest proforma.

The members promised complete cooperation in this regard.

The meeting concluded with a Vote of Thanks to all the members present by Dr. Manashi Chakraborty, Coordinator, IQAC, TNU (Convenor).

Minutes of Meeting with the Deans / Director, Head of the Academic Units, Controller of

Examination (CoE) and Coordinator Internal Quality Assurance Cell (IQAC) on the

improvement of ‘Academic Quality’ on June 12, 2021 at 11.30 noon in virtual platform.

Meeting link: https://teams.microsoft.com/l/meetupjoin/19%3ameeting_YTI4ZGViOGItYmVjYS00OTUxLTgzNTMtMzMzYWVkYTFkNzQ1%40thread.v2/0?context=%7b%22Tid%22%3a%22131726cc-abd7-4136-8425-bb458174c3c5%22%2c%22Oid%22%3a%22126356ab-c45e-492c-9612-f7e86ede6f26%22%7d

Members present:

Prof. (Dr.) Biswajit Ghosh, Honorable Vice Chancellor (in Chair)

Mr. Pradip Jyoti Agrawal, Honorable Advisor to Chancellor

Prof. (Dr.) Susanta Mitra, Pro Vice Chancellor and Director, School of Science & Technology

Prof. (Dr.) Niloy Sarkar, Dean of Academics and Dean, School of Health Sciences

Prof. (Dr.) Malay Kumar Samanta, Dean, School of Pharmacy

Prof. (Dr.) Sushil Kothari, Dean, School of Agriculture and Allied Sciences

Prof. (Dr.) Rakesh Kumar Singh, Associate Dean, School of Humanities, Law and Management

Prof. Rupam Ghosh, Deputy Director, School of Hospitality and Culinary Arts

Prof. (Dr.) Shivani Santosh, Head, Applied Psychology Academic Unit

Prof. (Dr.) Amit Sarkar, Head Bio Technology Academic Unit

Prof. (Dr.) Partha Kumar Mukherjee, Head, Computer Science & Engineering Academic Unit

Prof. (Dr.) Ankush Ghosh, In charge, Robotics and Artificial Intelligence Academic Unit

Dr. Pulok Pattanayek, Controller of Examination

Prof. Ashok Barai, Head, Marine Engineering Academic Unit

Prof. Diptesh Bhattacharya, Head, Nautical Sciences Academic Unit

Dr. Manasi Chakraborty, Coordinator, Internal Quality Assurance Cell

Dr. Anindita Dutta, Head, English Academic Unit

Prof. Samik Samanta, Assistant Registrar

Mr. Avijit Das, Assistant General Manager – Administration (non-Member, Convener)

At the beginning the Vice Chancellor welcome all the members in the meeting and requested them to share their opinion on the improvement of teaching learning methods, implementation of uniform evaluation systems, improvement in mentor mentee system, and evaluation of strength, weakness, opportunities and threat of the schools and academic units.

1. Discussions on Uniform Teaching and Learning Systems

It has been observed by the Management that Teaching – Learning practices across various Schools and the Academic Units of University are not uniform. Sometimes faculty members are distributing Class Notes after the class and as a result the students prefer to read these notes instead of reading text books and reference books.

After prolong discussions by the Deans, Director, Academic Units Heads the House arrived at the followings.

From now and onwards:

• No Class Notes will be given to the students,
• Students may be advised to read the recommended Text Book, Reference Books on the topics discussed in the Classes.

If there is any doubt on the subject topics during the lecture period, that will be clarified at the end in the ‘Doubt Clearance’ hours the duration of which will be 5-10 min.

There should be a ‘Brush up hours’ about 5-10 min. if required, at the beginning of each classes.

There should be ‘Uniform format of Lesson Plan format’, that should be followed by all the Faculty members.

This Lesson Plan shall include the list of reference books and text books that the students should go through as well as the links to audio visual content relating to the subject. Dean Academics was requested to devise the format for the Lesson Plan soon so that faculty members can submit the same for the ensuing semester by 7th July.

2. Discussions on the ‘Internal and Final Evaluation’ Systems

During this item the Dean, School of Pharmacy and Dean, School of Agriculture & Allied Sciences pointed out about directives of the respective regulatory bodies on the marks to be allotted for the Internal evaluation systems.

After prolong discussions it was decided that for all the Schools of the University, ‘Internal Evaluation’ will be conducted by taking two exams, out of which the first one will be taken at the end of 6th Week, the second one at the end of 12th Week and evaluation on Laboratory/Assignments/Field Work, Viva Voce etc. may be conducted at the end of 20th Week of the Semester. In addition to these any other evaluation be requiring to adhere with the regulatory directives may be conducted in between the 6th and 12th Week of the Semester.

The distributions of Marks will have to be adhere with the directive of the ‘Regulatory Body’, where it is applicable. Where there is no directive it is decided that 67% of the obtained marks will be the weightage of the ‘Internal Evaluation’ and 33% of the obtained marks will be weightage of the ‘Final Evaluation/Semester end Exam’. Totaling of these two will be reflected in the ‘Marks Sheet’ of the students. The Controller of Examination will make out the ‘Details on Evaluation Plan’ and will be incorporated in the ‘Academic Calendar’ of the University. It was further decided that the internal evaluation should be conducted with full sincerity of the semester exam and the Controller Of Examination will take necessary steps in this regard including printing of Question Paper, using computer labs for conducting online examination and the ratio of marks allotted for MCQ, short essay type and long essay type questions. The focus will always be to bring uniformity across the University.

3. Discussions on the Mentor and Mentee Systems.

After detailed discussions it was recommended that, the 20% of the total students whose academic performances are below the normal are considered to be the mentee and will be recommended for putting under the mentor for enhancing their academic performances.

• There should not be more than six (6) mentee under a mentor.
• The mentee and mentor have one to one communication in resolving their individual problems.
• The mentor will report the performance of the mentee to the respective Dean/Director of the School in every fortnight.
• If require, a nodal person from the Applied Psychology Academic Unit will be identified who will assist in providing some psychological counselling, if required.
• If sufficient number of mentors are not available in that respective School, the Dean/Director will pick up some mentors from the other Schools.

4. Discussions on the evaluation of Strength, Weakness Opportunities and Threat of the Schools.

In this items discussion was conducted only on the ‘Weakness’ and ‘Threat’ of all the Schools and Academic Units.

After analyzing the input provided from the Schools and Academic Units it was decided these require further discussions in developing uniformity in all of the items.

Meeting ended with a vote of thanks to the Chair and the Members present in the meeting.

Contact Us

iqac.univ.@tnu.in